Productivity apps are the new way of office life. If used to the fullest, these apps can help you attain a work-life balance in your life. They are designed to assist you in your daily functions. Depending on your needs, productivity apps can help with project management, taking notes, allotting tasks, organizing group communications, and more.
In this guide, we have handpicked the 10 best productivity apps in India that can help you with various tasks. They include popular services like Trello, Slack, Hootsuite, and more. So, let’s get reading! Later, the other half of the article talks about how you can choose the app, factors to look for like; the operating system, extra features like tracking the data, and more. So, help yourself to be more productive.
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Depending upon what you need help with, you can download distinct apps from the Play Store and App Store. Some apps are free, while others are available only in paid versions. Several apps have some features for free, but to use advanced features, you need to buy a subscription.
‘What do you need a productivity app for?’, ‘What are your exact issues?’, and ‘Why do you think a productivity app can help you?’ are three questions you need to answer before you install any app. Consider getting a free trial before you head for a full version.
For instance, if you have a lot of meetings, then Trello is the app you need to sync your calendar with your teams. If you have a remote team, apps like Slack and Evernote can be useful to interact and share files with your team. If you have too many social media handles, you can get apps like Hootsuite to manage them in one place.
If you are someone who keeps forgetting his/her tasks, these lists come to your rescue. Sticky notes and to-do lists are something that many people swear by. The simplest trick is to grab some brightly colored sticky notes and note down all the tasks.
But there’s an eco-friendly way to do it, i.e., to get an app! These are apps that let you create a virtual sticky note in bright colors and paste them on your mobile phone, laptop, or desktop’s home screen. Apps like ColorNote enable you to create checklists or note down tasks quickly.
Let’s face it; we are addicted to our phones. At work or even at home, we are constantly browsing on our phones. The productivity apps can tackle this problem by blocking notifications and helping you focus on the work rather than unnecessary browsing.
Apps like Forest block all the distracting notifications and apps. The screen turns into a focus timer that forces you to finish the task at hand. Mostly, these apps work on a reward system that encourages users to keep their phones away and focus on their work.
If you need to be active on social media and keep the engagement alive, social media management apps come in handy. Buffer and Hootsuite are two such apps that let you manage posts on social media. They also have auto schedulers that post on social media automatically.
These apps let you create, plan, and schedule the posts on multiple social media handles at once. They even post automatically to fill the engagement gaps. You don't have to switch to different apps to publish the same post. Also, you can track the performance of your posts with these apps.
Work from home or remote teams needs an easy and convenient way to communicate and organize daily activities. Apps like Evernote and Slack help make communication easier. Where Evernote lets you share your notebooks with others, Slack lets you manage your team communications in one place.
Group communications can also be organized by topic or project. This enables easier classification and quicker communication within remote teams. Apps like Trello and Slack also enable users to assign tasks to other users and track their progress simultaneously.
The whole point of productivity apps is to make your activities easier and assist you in better organization. If the app does not integrate with other software you use daily, you need to switch to another app.
Apps like Slack and Remember The Milk integrate with other apps, making the software stay in sync. This way, users do not have to update each app every time some changes occur. Also, the data can be easily synced by signing into the apps that you want to connect and turning some permissions on.
Today, thousands of apps offer the same functions and features. Therefore, it is vital to look for apps that have some extra features. For instance, the StayFree app lets you convert and export the collected data into CSV format. This can come in handy if you need to reset an app and are worried that the data will get lost.
Another example is Remember The Milk that notifies you about your tasks via Twitter, IMs, text messages, and even emails. You may find it useful to remind you of tasks when you are offline or away from your phone.
If you are planning to purchase premium software or upgrade the existing free version of any app, try to get a free trial first. Typically, the apps or software offer a month of a free trial. This period is enough to get an idea of whether the app is useful and lives up to its claims or not.
Most apps come with some free basic features, and extra features can be unlocked only after upgrading the subscriptions. The free features are enough to get a gist of how the entire software might work out for you and your team. So, make sure to take advantage of free trials before paying for a monthly/yearly subscription.
You might have an Apple phone but a Windows laptop, and now if you want to sync an app on both platforms, it must be compatible with both operating systems. However, this is not always the case as certain apps are meant only for iOS, while others for Android or Windows.
So, before purchasing an app, check that it is available on multiple platforms. For instance, Trello and Slack are available on Android, Windows, macOS, and also on iPhone. Such apps allow easier synchronisation between the devices you use daily, like an Android phone and a Windows PC.
Cross-platform compatibility comes in handy when you need to access an app quickly. You might not have your PC everywhere, but you can access the app on your phone. Frequent travelers should also look for apps that can be accessed on more than one platform to ease communication.
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Slack Technologies Inc.
A Professional Messaging System That Integrates With Other Apps
Notebook, Organizer, and Journal Rolled Into One
Forest: Stay Focused
Focus On Your Work as You Grow Trees
Sync Schedules With Anyone
Hootsuite Media, Inc.
Manage Multiple Social Media Handles at a Click
StayFree: Screen Time Tracker & Limit App Usage
Put an End to Overuse of Apps
Remember The Milk
Remember The Milk
Get Notified Via Texts and Emails
Note Everything on Colorful Widgets
Track Your Habits and Improve Time Management
Buffer: Social Media Tools
Manage Multiple Social Media Accounts in a Hassle-Free Way
Slack will be a perfect chatroom for all internal members, whether you're a small business or a large organisation. With this app, you can keep your team organized based on topics or project groups. You can easily call or text any person in the group. This enables faster and easier communication in remote teams as well. You and your team members can upload files and other data and use them as a knowledge base.
Slack can be installed across various devices like laptops, phones, or tablets so you can keep track of conversations anytime, anywhere. Additionally, users can choose their notification priorities to highlight important notifications. One unique point about Slack is that it can be combined with Google Drive, Dropbox, Twitter, and more apps for better integration.
Evernote is more of a personal productivity app that also doubles up as a diary or journal. There’s a lot you can do with Evernote. You can take down notes, make lists, and set reminders. You can also write down ideas or inspiration in your journals and add attachments like PDFs, photos, and audio clips.
You can bookmark web pages or articles that you want to read later. Evernote can be synced across multiple devices for convenience. Users can easily scan boards, receipts, business cards, and more. For teams and groups, the notebook can be shared with anyone easily. If you’re someone who gets inspiration on-the-go and need a place to save that idea, then Evernote is for you.
Forest promises to make you stay focused on your tasks and stop scrolling social media. All you have to do is plant a tree on the app and watch it grow as you complete your task. If you get distracted and try to check your phone, the tree dries out. The goal is to create a forest over time and get de-addicted.
People addicted to phones, and social media can benefit from Forest. The app uses a reward system to motivate users to stay away from their phones. For a successful distraction-free session, you earn a tree. You can unlock more trees as you level up. However, the types of trees are limited to five in the free version. To unlock more trees, you need to buy the pro version.
Also, the app is free to download on Android devices, but it will cost you 179 INR on iOS. However, if you already have an account, you can use the same credentials and use it across platforms.
Trello is a flexible app that can be used at work or otherwise. Whether you are planning a trip or some project at work, Trello will come in handy. You can sync calendars and maps with Trello to organize everything better. You can assign cards and create boards, and get notified when the cards are updated.
However, people who are not familiar with such apps may find it difficult to find their way through them. Some reviews state that they found it hard to use, which took them a while to get used to it. The interface can be a little daunting at first, but people get used to it after exploring it a little.
For people who need to be active on social media and engage audiences, Hootsuite is a good solution. Users can create drafts, schedule posts, and even analyze the engagement anytime, anywhere. Hootsuite even features an AutoScheduler that schedules posts automatically to fill the engagement apps.
You will receive all the texts from social media handles in one place. This way, it becomes easier to respond to messages without any delay. Some user reviews said they had trouble choosing thumbnails for videos while posting them through Hootsuite.
StayFree has a different take when it comes to productivity. The app promotes self-control by tracking usage and restricting usage of apps. Users can set limits on the use of most used apps, like social media apps, including Facebook, Instagram, and Twitter. When these limits are crossed, you are alerted by notifications. You can also block certain apps to further boost your productivity.
Another advantage of this is that users become aware of how intense their addiction is. Once enough data is collected, the app also shows stats related to usage like most-used apps and time spent on apps to see your de-addiction progress. This data can be exported into CSV format.
Remember The Milk is a unique app that notifies you via texts, Twitter, and emails, along with good old notifications. Along with this, you can allot tasks to other people and share your notes. The app can be synced on multiple devices for easier access.
The smart lists let you organize and find your tasks, lists, and due dates quickly. Remember The Milk integrates with Gmail, Google Calendar, Twitter, and many more productivity and work apps. Some user reviews say that the app is quite multi-purpose. It can be used for daily grocery shopping as well as project management.
Nothing is better than good old sticky notes for remembering tasks. ColorNote brings those sticky notes back with more colors and ease of notepad editing. It lets you take down quick notes or make checklists. For notetaking, there is no word limit and you can type as much as you want. Making shopping lists or to-dos has never been easier!
The colors make it easier to organize, find, and label items. Users can back up all their data on an SD card and even sync them across devices. It is easy to edit, share, and also set up a reminder. For checklists, you can tick the accomplished tasks and delete the list after everything is done. The app also lets you share the notes via email, Twitter, and SMS. The only downside is that the app is available only on Play Store.
Boosted is a simple app that helps you track your activities and manage time better, accordingly. Boosted also comes with a Pomodoro timer and countdown timer to increase productivity. A Pomodoro timer is based on a time management technique that involves short work sessions with intervals. The tasks can be subdivided into smaller tasks for easier management and can be later tracked and viewed in the calendar.
You can even transfer all your data into CSV format and keep it synced with Google Drive. For night-time users, the app has a dark mode available too. The app does not have any advertisements so, users are not distracted. Customers say the app is easy-to-use, slick, and simple. A few of them even upgraded to the pro version after using the free one for a while. However, the app is available only for Android users for now.
Facebook, Instagram, Twitter, Pinterest, and LinkedIn can now be managed through a single app -Buffer. With this app, users can schedule posts for multiple social media handles and also get an analysis of how they performed. You can even customise the data for each platform using the Composer option.
Scheduled posts are automatically uploaded and all the data is tracked. You can view the charts and graphs in the app itself. Users will not have to log into multiple accounts as they are present on one single app. You can select the apps on which you want to post and hit the publish button.
Since we are talking about productivity apps available on smartphones, let us look at some personal productivity apps. Learning a language has never been easier. You can now learn any language with the help of your smartphone. Take a look at some of the best language learning apps and turn your free time into quick language lessons.
No time to cook? Fret not; get your breakfast, lunch, or dinner delivered to your doorstep. All you need is a good food delivery app that features all your favourite restaurants. Our recommendations for the best food delivery apps will help you pick the best app for yourself.
Finally, you might want to go for an uncomplicated app that is easy to use, does not lag, and is actually reliable. For personal productivity, you can try out a few apps and settle on one. But for group communication for remote teams and workplaces, the app must be universal, easily accessible, and economically feasible. In such cases, it is best to go for apps that sync with other work-related apps.
Author: Nitisha Upadhye
No. 1: Slack Technologies Inc. | Slack
No. 2: Evernote Corporation | Evernote
No. 3: Seekrtech | Forest: Stay Focused
No. 4: Trello, Inc. | Trello
No. 5: Hootsuite Media, Inc. | Hootsuite
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